IT projects are notorious for running over budget and time frames. This is especially true for implementation of new technologies, whether on-premise or in the cloud. Therefore, SMBs should carefully plan for the deployment of new cloud solutions.
Develop a project plan with measurable milestones and assign authority and accountability to specific individuals
While this may seem too obvious to even mention, many SMBs don’t pen down specific detailed project plans for cloud deployment. While the cloud vendor is responsible for hosting the hardware and software on behalf of the customers, SMBs need to understand what specific steps need to be taken – both for developing/customizing new services and for migrating on-premise solutions to the web. This includes all the steps starting with stating the objectives, specifying the requirements, prototyping, testing, training the users and final deployment, with criteria for successful deployment being clearly defined. Some cloud vendors have standard plans for standard services and help SMBs customize these plans for custom service development and deployment.
Measure the actual progress against the plan
This requires working with the vendor’s staff to ensure that actual progress meets the specified milestones and the project is not going over-budget or time schedules.
Take corrective action when actual progress deviates from the plan
Taking corrective action becomes much easier if the original plan provides the required authority to relevant individuals to implement the plan and these individuals can be held accountable for their results.
Test the new service to ensure it performs according to expectations
Even the most experienced cloud provider or developer cannot ensure that the new service is 100% error-free. It is important to test the service not only to ensure that it works error-free but also provides full intended functionality so that the business can realize the full benefits of the service and justify its investment.
Provide training to the end-users to use the new services
It is often very difficult to get end-users to dedicate the required time for training as many end-users perceive it as a distraction from their regular duties. However, lack of training can result in under-utilization of all the functionalities of the new service.
There are some key lessons to learn from those SMBs that have gone through not one but several deployment cycles. Selection of right vendor is not only important but imperative to have a smooth and uneventful deployment.
Tavishi Agrawal
Techaisle
Techaisle Analyst Insights
Techaisle’s recent SMB Cloud computing adoption survey of 1455 US SMBs shows that hybrid cloud is gaining momentum in small businesses and is becoming entrenched in the mid-market businesses. According to the survey, hybrid cloud is currently being used by 18 percent of cloud-using SMBs and will be the approach of choice for 28 percent in 2015, an increase of 56 percent. Similarly, Hybrid Cloud accounts for 32 percent of cloud using mid-market businesses today, and is expected to capture a similar proportion of new spending in 2015.
The survey data also reveals that use of “hybrid-only” cloud is expected to increase by 87 percent, the proportion of SMBs using a combination of private and hybrid is expected to grow by over 100 percent and use of all three of public/private/hybrid cloud is expected to increase by an even higher percent.
Even SMBs that are pursuing Public or Private Clouds are ripe for Hybrid cloud in the future. In small businesses, survey shows that 50 percent of those planning new cloud initiatives in 2015 are looking to implement private cloud – in effect, using internal infrastructure to deliver on-demand services. However, these small businesses will most likely hit the limit of their internal resources and bridge to external cloud when they do so.
Techaisle survey data further shows that trust in public cloud is leaping within mid-market businesses with 44 percent anticipating use of public cloud in 2015 - up from 27 percent currently – typically for workloads including customer service, hosted VoIP, collaboration, marketing automation and business intelligence. These mid-market businesses are also looking to improve integration and manageability by connecting Public cloud workloads with internal systems creating an inevitable move to Hybrid cloud.
Small businesses (1-99 employees)
42 percent of small businesses are currently using only private cloud, less than 20 percent are using only public cloud and a small percent of small businesses are using only a hybrid approach connecting public and private clouds. This means that their cloud usage journey to date has consisted of using internal resources to deliver on-demand services.
Survey data also reveals that many small businesses are using more than one cloud approach. 15 percent are using both public and private cloud for discrete purposes and not configured as part of a single delivery infrastructure. Relatively small proportions of small businesses are using private and hybrid or public and hybrid. Segmentation of survey data reveals that small businesses using all three of public, private and hybrid clouds have an average of 43 employees and four locations making them noticeably larger than other small businesses.
Mid-market businesses (100-999 employees)
Techaisle SMB cloud survey also shows that less than 40 percent of cloud-using mid-market businesses rely on a single delivery approach for cloud. 25 percent use only private cloud and one-third use two different delivery approaches, with the most common being a combination of private and hybrid cloud or private/public cloud. 30 percent of cloud-using mid-market firms surveyed report that they have currently deployed all three of public, private and hybrid cloud. Unlike small businesses, these mid-market businesses are smaller is size than those using a single delivery method but they tend to have a higher number of locations.
Final Techaisle Take
Survey data suggests that selection of a Public vs. Private vs. Hybrid Cloud strategy is not a “religious issue” and that SMBs are selecting the best approach for their requirements and they change approaches in response to changing business needs. The decision to use one two or three cloud delivery models is also a result of IT finding that the best way to use cloud across a wider range of business requirements is to deploy a wider range of clouds. Although Hybrid Cloud is gaining momentum within SMBs, cloud suppliers should carefully consider the use cases for whichever of public, private and/or hybrid they are promoting, and to stress the ways in which the approach is optimal for the business requirement. SMBs are committing to workloads first before Public or Private or Hybrid.
Detailed data and analysis is available in report: 360 on SMB & Mid-Market Cloud Computing Adoption Trends
In the early days, the key question wasn’t “when?” but “what?” Looking back at 2011.
Four years ago, Techaisle’s 2011 SMB Cloud Adoption report began with a discussion of cloud awareness within the SMB community. Results showed that while SMBs were reasonably familiar with the terms “private cloud” and “public cloud” (recognized by 84% and 74%, respectively, of SMB respondents), “XaaS” had not yet entered the SMBs’ lexicon: less than 25% were familiar with the term “hybrid cloud”, and IaaS and PaaS were also not commonly understood.
Discussions of reasons for adoption and barriers to cloud adoption also illustrate how much the cloud market has evolved over the past four years. In 2011, SMBs cited “simplified access through a browser from any location” as the second-most important reason to adopt cloud; in today’s multi-screen, mobile world, requirements have progressed much further, with an application interface layer capable of responding to different displays, a practical necessity for many business systems. Similarly, features like “eliminating the need to upgrade individual users” and “getting new features automatically” have become expected attributes of cloud, as attention progresses to issues like building agility and obtaining new capabilities. The data did highlight one issue that has remained constant from 2011 to 2014 though: as was the case with Techaisle’s most recent 2014 SMB cloud survey, the 2011 results emphasized a desire to increase IT staff’s efficiency as a key reason to embrace cloud.
In 2011, when asked, “What vendor actions would compel you to use cloud services?” 46% of small businesses and 38% of medium businesses replied that they would “never consider using hosted applications.” Today, of course, refusal to consider SaaS is still an option; but increasingly, it is an expensive, non-mainstream option – helping to remind us that “never” is not a good planning horizon for new technology.
Overcoming Cloud Adoption barriers of 2011
In many ways, a review of the list of barriers to cloud adoption cited by our 2011 respondents is even more helpful in illuminating increased SMB focus on cloud. In the 2011 research, respondents not using cloud were asked to specify the conditions that would prompt them to consider use of cloud services. The list of top responses is intriguing. The most frequent answer cited by 2011 respondents was “if the cost of owning the applications is significantly higher than renting them”. It can be argued that this condition has been met – that for many applications, ranging from office suites (where pricing for Office 365 is more compelling than for boxed versions of the software), to niche-specific applications where on-demand fees provide far superior economics than a combination of new hardware and licensed software, to the “fail fast” mantra used to apply cloud to emerging business opportunities (one which relies on the freedom to spin up and spin down applications quickly, without reference to the depreciation cycle associated with the underlying hardware), the economics of cloud are compelling for at least some applications.
Similarly, the second most frequently-cited condition that would prompt 2011 non-users of cloud to consider adoption – “if the application we need meets our needs completely” – is also often frequently met today, thanks to the explosion of niche-specific applications available from an ever-expanding universe of cloud application sources. Viewed in hindsight, we can see that cloud provides an ideal delivery platform (and associated business model) for addressing these conditions, which has in turn helped fuel cloud’s advance in the SMB market.
Where are we heading from here? Tracing the trajectory of SMB cloud usage
Through its relatively brief history, cloud projections have been hampered by the “hockey stick” phenomenon. Cloud is growing in multiple ways simultaneously: the number of firms using cloud is increasing, the number of individuals using cloud within these firms is increasing (e.g., as business users in different areas and IT workers find discrete uses for cloud-based systems), and the number of platforms and applications in use within each organization is increasing. These compounding growth curves drive extreme growth expectations that are difficult to digest.
Based on our most recent 2014 SMB cloud study we have constructed a “current and projected” perspective. The data serves to reinforce the belief that hybrid is emerging as the dominant cloud delivery model. Some of the hybrid growth numbers are extraordinary: use of “hybrid-only” is increasing by 87%, while the proportion of SMBs using a combination of private and hybrid is expected to grow by 122%, and use of all three of public/private/hybrid cloud is expected to increase by 130%.
However, even the figures that are less exceptional still relay an impressive underlying story. Take, for example, the “public only” group. Data shows that businesses using only public cloud will shrink by 20% within US-based SMBs. However, public cloud itself will be a growing part of SMB cloud delivery strategies and is actually poised to increase by 75% through the forecast period.
Using the same survey data based projection methodology we have created workload scenarios across sixteen different applications areas. The “full market adoption” scenario assumes that all SMBs reporting plans to adopt cloud do so whereas the “gradual adoption scenario” takes a different approach: it assumes that current cloud users will adopt each technology according to current plans, while new cloud users will adopt each technology only at current usage rates.
Data clearly shows the coming dominance of hybrid as a delivery model – which drives increased demand for both public and private cloud as well – and provides high-growth forecasts for cloud storage, data backup and cloud security at a workload level, and for vertical applications, content publishing, CRM and BI/analytics in SaaS. It can be difficult to parse through the many, extraordinary growth projections for cloud. By connecting user intentions for growth in overall cloud adoption with adoption patterns for delivery, workloads and applications, Techaisle provides its clients with the data needed to calibrate the growth needed to keep pace with or exceed the overall SMB cloud opportunity.
Related research report: SMB & Mid-Market Cloud Computing Adoption Trends
Techaisle’s SMB Cloud Computing Adoption Trend research (US, Canada, Germany available now; upcoming Australia, China India, Brazil, Mexico) shows that cloud computing has moved beyond a niche approach to IT, and is now the center-point of IT operations for 15 percent of US SMBs that are currently using cloud, and for 25 percent of US mid-market (100-999 employees) businesses that are using one or more cloud-based system. However, SMBs in other countries do not yet exhibit the same acceptance of cloud’s role within their IT operations. For example, in Germany, only 6 percent of SMBs consider cloud to be the center-point of IT operations – but a whopping 56 percent use Cloud to supplement traditional IT resources.
Drilling down into the data gives a fascinating perspective of profile differences across businesses that view cloud either as center-point of their IT strategies or supplemental to strategies rooted in conventional on-premise technologies. The data also exposes the fact that businesses are still struggling to really define how best to use Cloud.
Within the small business (1-99 employees) segment, we find that small firms using cloud are most likely to add cloud into a physical device-based IT approach: the average small business reporting that cloud is used to supplement traditional IT resources has 10 employees and only one location. Small businesses that have achieved higher growth levels are more likely to position cloud as the center-point of an agile IT infrastructure; these companies are about two times larger (17 employees, two locations) than the “cloud is a supplement to traditional IT” small business average.
In mid-sized businesses that are currently using at least one cloud-based system, this trend is reversed. Mid-market businesses that position cloud as the center-point of IT operations average 227 employees working from four locations. The averages increase to 321 employees and six locations for mid-market businesses that use cloud as a supplement to traditional IT resources. However, the trend of averages is just the reverse for small businesses.
When this data is analyzed along with the use of public, private and hybrid Clouds and the planned changes in Cloud workloads it shows that there is no one strategy for all sizes – though we see growth in hybrid in all segments, the paths that different kinds of operations are taking to hybrid vary by size and by other factors
More detailed data is available in Techaisle’s report titled SMB Cloud Computing Adoption Trend which covers:
- Benefits & Inhibitors of Cloud Adoption: Why is Cloud Being Used? Why Not Cloud?
- Drilling down into small business and mid-market perceptions of Cloud benefit
- The intramural divide: ITDM vs. BDM perceptions
- Inhibitors: Why not use Cloud?
- ITDM and BDM inhibitors
- IT or Business: Who is driving SMB Cloud adoption?
- Private, Public or Hybrid: What is in use and planned to be used?
- Adoption of hybrid
- Aligning Cloud delivery with requirements
- Current & Planned Cloud Applications: Where is Cloud being deployed?
- Understanding the gateway to new platform and/or business specific capabilities
- Key Cloud applications and workloads by employee size
- Vertical workloads becoming ubiquitous; Role of content publishing, CRM
- Differences in small business and mid-market SaaS adoption patterns
- Free vs. paid Cloud applications
- SMB Cloud Future: When will Cloud usage patterns change – and how?
- Overcoming Cloud Adoption barriers
- Tracing the trajectory SMB Cloud usage: Where are we heading from here?
- Workload and application perspectives
- SMB Cloud Security Management
- Roles and responsibilities in Cloud security management
- Mid-market – management responsibility is increasing
- Key attributes of Successful SMB Cloud solutions
- Assessing success: key Cloud solution elements
- Difference in needs across small and mid-market businesses
- BDM and ITDM perspectives
For more information on Techaisle’s SMB Cloud Computing Adoption Trend research, please contact
